MEAL COUNT/COLLECTION PROCEDURE
ELEMENTARY SCHOOLS AND MIDDLE SCHOOL

MONEY COLLECTION

All LNSD school sites are non-pricing sites. Base year 2003-2004/2007-2008, Money collected for ala carte sales each day (juice, milk, ice cream, adult lunches/beverages) is counted and recorded in the daily report form. Cafeteria managers prepare deposits. The money is kept in sealed bag and are picked up by the designated person for deposit .

BREAKFAST & LUNCH (Point of Service)

LNSD Food Services Department uses Accu-scan machines at all school sites during serving times to record sales and maintain accuracy and faster service at the point of service. Speed line type of service is implemented at all school cafeterias to eliminate long lines and therefore have shorter waiting periods.

Accu-scan machines are set on Serving Breakfast or Serving Lunch mode. Using OVS methods for reimbursable meals, students are required to take three food items from the five food component for lunch and three food items from the four food component for breakfast. Students pass through the lunch line to the point of service. Using the scanner wand, the cafeteria staff checks student trays for reimbursable meals, scans the assigned bar codes, and credits the student’s account .

During the base year, elementary students give their names and middle school students give their assigned numbers at the point of service. Student workers are credited according to their current eligibility status.

The following years, students participating in the breakfast and lunch program are scanned at the point of service without giving their names or numbers. Total headcount is the number used to claim reimbursable meals served each day. Accu-scan machines keep track of the student's current eligibility, number of student meals served daily and student's account activities. Ala carte sales are entered in the Accu-scan machines after serving lunch.

SNACK (Point of Service)

Teachers having after school activities are requested to submit After School Snack Forms to the cafeteria. Snacks forms indicate the student enrollment, student attendance, students served, food items served and teacher’s signature. Snack meal counts (students served) are adjusted weekly. After School Snack Forms are submitted to the district office for reimbursement at the end of each month.

ACCU-SCAN MACHINE/BAR CODE SYSTEM

Accu-scan machines are used at all school cafeterias point of service to keep accurate records of reimbursable meals served.

ELEMENTARY SCHOOLS (Base Year)

Students enrolled at the elementary schools are separated by classrooms and each student is given an account number on the Accu-scan bar code sheets. After assigning students an account number, student names are printed on the bar code sheets and are marked with the student's current eligibility symbols; (0) Free, (+) reduced and (X) paid meals. Using the Accu-scan’s Create Account feature, student eligibility categories are programmed into the Accu-scan machine as Free (#1), Reduced (#2), and Paid meals (#3).

MIDDLE SCHOOL (Base Year)

Cafeteria staff collects all meal applications, identifies and indicates the student's lunch period. Cafeteria managers check and process the meal applications and give students lunch numbers according to their eligibility. Bar codes numbers: (1-600 FREE) (601-750 REDUCED) (751-850 PAID). Food Services Director reviews, approves and signs all meal applications. Using the Accu-scan Create Account feature, student eligibility categories are programmed in the Accu-scan machine as; Free (#1), Reduced (#2), and Paid meals (#3).

MEAL COUNT AND DAILY REPORT

Cafeteria staff closes the daily cafeteria activity by following the step by step procedure for After Serving Breakfast/Lunch in the Accu-scan machine. Cafeteria staff writes the data provided by the Accu-scan tape on the daily report forms and submits the daily report, deposit slip and Accu-scan tape to the district office.
TAPE #1: Provides a summary of the cafeteria activities and ala carte sales, total number of reimbursable meals served by category (free/reduced/paid) and daily total cash sales. Food and tray counts are used as a back up count for total meals served.
TAPE #2: same as tape 3
TAPE #3: Provides information on the eligibility and activities of the student's accounts, provide total daily number of lunches served and validates the information in the daily report submitted to the district office.

DAILY REPORT: Summarizes daily cafeteria activities per school.